Privacy Policy

1. Controller

The data controller responsible for the processing of personal data collected through this platform and mobile application is:

2. Data We Collect

The Shoreikan Europe platform and mobile application collect the following personal data:

• Full name and contact information (email address, phone number)
• Federation license number and membership status
• Martial arts grade and examination history
• Dojo affiliation and instructor assignment
• Payment information (processed securely via Stripe — we do not store card details)
• Profile photograph (optional)
• Device information and app usage data for performance analytics

3. Purpose of Processing

We process your personal data for the following purposes:

• Managing federation membership, licenses, and renewals
• Recording and tracking martial arts grades and examinations
• Facilitating registration for courses, stages, and seminars
• Processing payments for federation fees and courses
• Communicating important federation news and events
• Providing access to training resources and materials
• Improving platform performance and user experience

4. Legal Basis

The legal basis for processing your data is:

• Contract performance — to manage your federation membership
• Legitimate interest — to maintain accurate federation records
• Consent — for optional communications and marketing
• Legal obligation — where required by applicable law

5. Data Sharing

We do not sell or rent your personal data. We may share data with:

• Stripe, Inc. — for secure payment processing
• Supabase, Inc. — for secure database hosting
• Expo / EAS — for mobile app distribution
• Federation officers and authorized instructors (grade records only)

All third-party processors are GDPR-compliant and operate under data processing agreements.

6. Data Retention

Personal data is retained for as long as your federation membership is active. Upon termination of membership, data is retained for 5 years to fulfill legal and administrative obligations, after which it is securely deleted.

Grade and examination records are retained indefinitely as part of the official federation archive.

7. Your Rights

Under the GDPR and applicable data protection law, you have the right to:

• Access — request a copy of your personal data
• Rectification — correct inaccurate or incomplete data
• Erasure — request deletion of your data ("right to be forgotten")
• Restriction — limit how we process your data
• Portability — receive your data in a structured format
• Objection — object to processing based on legitimate interest

To exercise any of these rights, contact us at: info@shoreikan.eu

8. Cookies & Tracking

The Shoreikan Europe website uses essential cookies required for authentication and session management. No third-party advertising or tracking cookies are used. The mobile application does not use cookies.

9. Children's Privacy

The Shoreikan Europe platform may hold data on minors who are federation members. In such cases, consent is obtained from a parent or legal guardian. We do not knowingly collect data from children under 13 without parental consent.

10. Security

We implement industry-standard security measures including TLS encryption, access controls, and secure cloud infrastructure (Supabase) to protect your personal data against unauthorized access, alteration, or disclosure.

11. Changes to this Policy

We may update this Privacy Policy from time to time. Any changes will be published on this page with the updated date. Continued use of the platform after changes constitutes acceptance of the updated policy.

12. Contact

For any privacy-related questions or requests: